Respirator Program Management Software: Team Compliance Platform
Stop Chasing Spreadsheets and Renewal Reminders
Automate your entire respirator compliance program—from scheduling to certification tracking—across all locations. Built for EHS managers overseeing 100-500 employees.
Save 15+ Hours/Month
100% OSHA Compliant
48-Hour Setup
💬 Questions? Call us at 1-866-898-0484
500+
Companies Trust Us
15,000+
Certifications Managed
2,000+
Locations Tracked
4.9/5
Average Rating
What is Respirator Program Management Software?
Respirator program management software is a digital platform that automates OSHA 1910.134 compliance for teams of respirator users. It centralizes medical evaluation tracking, automates renewal notifications, and generates audit-ready documentation—eliminating manual spreadsheets and reducing administrative burden by 80%+. Designed for EHS managers at companies with 50-500 employees requiring respiratory protection.
Who Needs Respirator Program Management Tools?
- EHS managers at 100-500 employee companies
- Safety directors managing multiple locations
- HR managers coordinating compliance programs
- Manufacturing, construction, healthcare facilities
Key Requirements for OSHA 1910.134 Compliance
- Annual medical evaluations for all respirator users
- Licensed PLHCP review of medical questionnaires
- Documented clearance certificates
- 30-year record retention (OSHA 1910.1020)
Why EHS Managers Are Switching from Spreadsheets
Managing respirator compliance for 100+ employees with spreadsheets creates chaos. Here's what we hear from EHS managers:
The Administrative Time Drain
"I spend 18+ hours every month manually tracking who's due for renewal, sending reminder emails, updating spreadsheets, and chasing employees who haven't completed their evaluations. It's my least favorite part of the job."
— EHS Manager, 350-employee manufacturing companyMulti-Location Coordination Nightmare
"Managing 5 locations means 5 separate Excel trackers. I've missed renewals because I didn't check the right file. During our last OSHA inspection, it took me 2 hours to compile audit documentation."
— Safety Director, regional construction firmClinic Scheduling Bottlenecks
"Scheduling 100+ clinic appointments takes weeks. Employees miss shifts waiting for appointments. We pay $150 per test plus mileage reimbursement. And we still have to track everything manually in spreadsheets."
— HR Manager, healthcare facilityLast-Minute Renewal Panic
"I don't realize someone's clearance expired until they show up for fit testing. Then I'm scrambling to get them to a clinic, delaying production. Happened 3 times last month alone."
— Plant Manager, industrial facilityTeam Respirator Compliance Features
Purpose-built for EHS managers juggling multiple locations, dozens of renewals, and compliance deadlines that can't slip.
CSV Bulk Upload for Multiple Employees
Upload your entire team roster in seconds. Export from any HRIS (Workday, BambooHR, Excel)—we'll handle the rest. Employees automatically receive evaluation invitations via email.
- Bulk onboard 100-1,000 employees in under 10 minutes
No manual data entry, no copying/pasting individual records
- Include custom fields: location, department, supervisor
Filter and segment your dashboard by any field
- Automatic duplicate detection
Prevents re-inviting employees who already completed evaluations
Real-Time Compliance Dashboard
See team-wide compliance status at a glance. No more hunting through spreadsheets or email threads to find who's current and who's expired.
- Color-coded status: current, expiring soon, expired
Instantly identify compliance gaps across your entire team
- Filter by location, department, or expiration date
Multi-location teams: view compliance by facility
- Export audit-ready reports in 30 seconds
PDF or CSV for OSHA inspections or internal audits
Automated Renewal Notifications
Stop manually tracking renewal dates. Our system sends automatic reminders 60, 30, and 7 days before expiration—keeping your team compliant without the administrative burden.
- Employees receive email reminders at 60, 30, 7 days
One-click link to start renewal evaluation
- Manager dashboard alerts for overdue renewals
Never miss a deadline during OSHA audits
- Configurable reminder schedule per location/department
Different renewal policies? Customize timing by group
Multi-Location Support
Manage compliance across 5, 10, or 50 facilities from one centralized dashboard. Finally, visibility across your entire organization—not just one location at a time.
- Assign employees to locations during CSV upload
Filter dashboard by facility, region, or district
- Location-specific compliance rates and reporting
Identify which facilities are lagging on renewals
- Unlimited locations—no per-facility fees
Scale from 2 to 200 locations without added cost
Custom Branding
Add your company logo to evaluation pages and clearance certificates. Employees see your brand, not ours—making it feel like an internal program, not a third-party vendor.
- Upload your company logo (appears on all pages)
Professional, branded experience for employees
- Custom clearance certificates with your branding
Download certificates featuring your logo and company name
- White-label email notifications (from your domain)
100+ employees: Configure custom sender email address
Role-Based Access Control
Assign different permission levels to team members. Corporate EHS managers get full access, while site supervisors see only their location's data.
- Admin role: Full platform access, all locations
EHS directors, corporate safety managers
- Manager role: View-only access to assigned locations
Site supervisors, facility managers, HR coordinators
- Audit trail: Track who accessed which records
Compliance documentation for HIPAA and OSHA audits
How Respirator Program Management Software Saves 15+ Hours Per Month
1
Eliminate Manual Spreadsheet Tracking
Before: 8 hours/month updating Excel files, copying/pasting employee data, manually calculating expiration dates, sending individual reminder emails.
After: 0.5 hours/month. Upload CSV once, system auto-updates statuses in real-time.
Time Saved: 7.5 hours/month
2
Reduce Administrative Follow-Up Time
Before: 6 hours/month chasing employees who haven't completed evaluations, sending reminder emails, fielding "where do I go?" questions.
After: 1 hour/month. Automated reminders, one-click evaluation links, self-service portal.
Time Saved: 5 hours/month
3
Automate Expiration Monitoring
Before: 4 hours/month manually reviewing spreadsheet to identify upcoming expirations, generating renewal lists, scheduling clinic appointments.
After: 0.5 hours/month. Dashboard instantly shows all expiring clearances, automated alerts prevent surprises.
Time Saved: 3.5 hours/month
Total Monthly Time Savings: 16 hours
That's 2 full workdays per month back in your calendar
At an average EHS manager salary of $75,000/year ($36/hour), 16 hours/month = $576/month in labor cost savings alone—before accounting for reduced clinic fees, eliminated travel costs, and prevented OSHA violations.
Calculate Your Annual Savings
See exactly how much your team will save by switching from clinic-based evaluations to our platform.
Calculate Your Annual Savings
Employees Needing Testing
Current Cost Per Test
$
$2,000
Annual Savings
vs $100 per test
93.75
Hours Reclaimed
3.75 hours saved per employee
2.3
Work Weeks Saved
Back to production
Respirator Compliance Software Pricing for Teams
Volume-based pricing. No monthly platform fees. No seat licenses. Only pay per evaluation.
Growing Teams
$20
per evaluation
1-25 employees
All features included
CSV bulk upload
Real-time dashboard
Mid-Size Companies
$18
per evaluation
26-50 employees
All features included
Multi-location support
Custom branding
Large Organizations
$17
per evaluation
51-100 employees
All features included
RBAC (role-based access)
Priority phone support
Enterprise
Custom
contact sales
100+ employees
All features included
Dedicated account manager
NET-30 payment terms
Respirator Program Management vs. Manual Tracking
See how automated platform management compares to spreadsheet-based tracking for a 100-employee team.
| Factor | Manual Spreadsheets | RespiratorTest.com Platform |
|---|---|---|
| Initial Setup Time | 4-8 hours (create trackers, build formulas) | 10 minutes (CSV upload) |
| Monthly Admin Time | 18+ hours (updating, chasing, reporting) | 2 hours (89% reduction) |
| Renewal Reminders | Manual emails (prone to human error) | Automated at 60/30/7 days |
| Multi-Location Tracking | Separate files per location (chaos) | Centralized dashboard (all locations) |
| Audit Report Generation | 2-4 hours compiling from multiple files | 30 seconds (one-click export) |
| Risk of Missed Renewals | High (spreadsheet errors common) | Near zero (automated alerts) |
| Mobile Access | Limited (Excel mobile is clunky) | Full mobile dashboard |
| Annual Cost (100 employees) | $0 software + $600 labor (18 hrs/mo × $36/hr) | $1,700 total (software + 2 hrs labor) |
Net Savings: $5,520/year for a 100-employee team
Getting Started with Team Respirator Evaluations
Most teams are operational within 48 hours. Here's the simple 3-step process:
Upload Your Team (CSV or Manual)
Export your employee roster from any HRIS (Workday, BambooHR, Excel) and upload the CSV file. Or add employees manually one-by-one. Takes about 10 minutes for 100 employees.
Employees Complete Medical Questionnaires
Employees receive email invitations with one-click evaluation links. They complete the OSHA Appendix C medical questionnaire online in about 15 minutes. Works on any device—desktop, tablet, or phone.
- Click evaluation link in email
- Answer 15 yes/no medical questions
- Download clearance certificate
Download Clearance Certificates
98% of employees receive instant clearance certificates. The remaining 2% requiring PLHCP review get certificates within 24 hours. Download individual certificates or bulk export all records for your files.
- PLHCP signature (Dr. Nader Mikhail, MD)
- Clearance date and expiration date
- Your company logo (custom branding)
Ready to get started?
No credit card required for 2 free trial evaluationsFrequently Asked Questions
What is respirator program management software?
Respirator program management software is a digital platform that automates OSHA 1910.134 compliance for teams. It handles employee medical evaluations, tracks clearance renewals, manages multi-location compliance, and generates audit-ready documentation—replacing manual spreadsheets with a centralized dashboard.
How does bulk CSV upload work for respirator evaluations?
Upload a CSV file with employee details (name, email, location, department). Our system automatically sends evaluation invitations to all employees via email. Employees complete their medical questionnaires online in 15 minutes. Results populate your dashboard in real-time with instant clearance certificates for 98% of employees.
Can I upload multiple employees at once?
Yes. Upload a CSV file with employee details (name, email, location, department). The system automatically sends evaluation invitations to all employees. Results populate your dashboard in real-time with instant downloadable certificates.
How much does team respirator compliance software cost?
Pricing is volume-based: 1-25 employees: $20/evaluation, 26-50 employees: $18/evaluation, 51-100 employees: $17/evaluation, 100+ employees: Contact sales for custom pricing. No monthly platform fees or seat licenses—only pay per evaluation.
Do you integrate with HRIS systems?
Our CSV bulk upload works with any HRIS system—export your employee roster once, upload in seconds. Most teams find this faster than API integrations that require IT tickets and months of implementation. You can also export results back to your HRIS as needed.
How long does it take to get started?
Most teams are operational within 48 hours. Upload your employee list via CSV (10 minutes), employees complete evaluations (15 minutes each), and you can download certificates immediately. No IT involvement or complex setup required.
What if there is no clinic near some of our employees?
Our online platform works anywhere—employees complete medical evaluations from home, remote job sites, or office. Perfect for distributed teams, remote workers, or locations without nearby occupational health clinics. 100% OSHA 1910.134 compliant.
Stop Managing Spreadsheets. Start Managing Compliance.
✓ Save 15+ hours/month
✓ 100% OSHA compliant
✓ 48-hour setup
💬 Questions? Call us at 1-866-898-0484
Join 500+ companies managing respirator compliance the modern way